Study Leave

Study Leave

Study Leave

SOMERSET STUDY LEAVE INFORMATION – 2018

There are two parts to study leave entitlement – study leave budget and study leave days.  Both run in line with the academic year from August to July annually.

Days

The tables below break down how your entitlement is calculated:

ST1/2 ENTITLEMENTS
Annual entitlement days 30
9 half day sessions for VTS day release -4.5
3 half day multi-disciplinary CEPNs workshops -1.5
ST1/2 awayday -1.0
Days in ST3 practice -6
Total remaining days per annum to use for courses/clinics etc linked to your PDP (8.5 days per 6 month post) 17

 

ST3 ENTITLEMENTS
Annual entitlement days 30
12 whole day VTS day release -12
Dental Management of Disease day (Engineers House -1
Double awaydays -2
Single awayday -1
SGPET linked days -3
Trainee led days -2
Annual Trainee graduation awards -0.5
Total remaining days per annum to use for courses/clinics etc linked to your PDP 8.5

Membership of Somerset GP Education Trust (SGPET) entitles you to attend any of their events at no extra cost whilst you are in your training period.  Events other than those noted on your timetable will need to be applied for out of your remaining days and using the appropriate system.

How to apply whilst in a hospital post

Your applications should form part of your PDP and be authorised by your Educational Supervisor (your ST3 practice trainer), and your rota coordinator etc.  Normally you should be able to plan sufficiently to apply at least 6 weeks in advance of the course date.

How to apply whilst in a GP post

Your applications should form part of your PDP and be authorised by your Educational Supervisor (your ST3 practice trainer), and your Practice Manager.  Normally you should be able to plan sufficiently to apply at least 6 weeks in advance of the course date.

Please then use the Intrepid online application system, ensuring that you apply for all required costs including travel, course fees etc.  You will receive an email confirming if your application has been approved within a few days of receipt of your application. Please do not book any courses until you have received approval otherwise you may be disappointed.

Following course attendance if you have had related expenses authorised, please submit your claim form (within 3 months of the course date), to Emma Stallard along with proof of attendance, copies of receipts etc - emma.stallard@ydh.nhs.uk

What to apply for

Must apply for No need to apply for
AKT/CSA exams Normal day release teaching acitivities
CSA preparation courses Awaydays
CSA revision time ( up to a maximum of 5 days) Patch tutorials (applicable only to those in practice placements)
AKT revision time (up to a maximum of 5 days) Days in practice
MRCGP courses  
Committee meetings i.e. GPST committee/LMC committees etc  
SGPET courses when held within working hours and not the ones included in teaching timetable  
Career fairs  
GP update courses  
BLS Training  

 Documents:

Somerset Study-Leave-Application-Form-August 2018

Expenses Claim Form_January 2019

1. HEE SW study leave letter to trainees

2. Guide for Trainees Accessing centralised study budgets

3. Trainee guide to Travel and Subsistence Expenses

Severn Deanery Information